HRIS as a strategic tool in Human Resource Management

 

figure1: source; (trusttradius.com, 2019)

Human resource information system (HRIS) refers to a piece of software or an online solution used for data entry, tracking, and the management of human resources-related information. Human resources (HR) systems and procedures will need to be changed in light of the ongoing digital transformation occurring in the workplace (Ghosh, 2021). It was believed that HRIS would make it possible for the HR function to become more efficient and would provide better information that could be used for decision making (Ankrah, and Sokro, 2012).

 A Human Resources Information System is vital for managing employee data such as names, addresses, national IDs or Social Security numbers, visa or work permit information, and dependent information. Typically, it is also responsible for HR responsibilities, such as hiring new employees, monitoring potential hires, tracking employees' time and attendance, performing performance reviews, and administering their benefits. Possible upgrades include employee self-service capabilities and potentially even accounting functions (Yasar, 2022).


Key functions of an HRIS software


figure2: function of HRIS;source (freshwork.com)

According to (Mankin, 2022), human resources information system, or HRIS, is software that affects personnel policies. Personnel management is simplified by this program's various features, especially its analytical module, which allows users to evaluate performance indicators, analyze, report, and perform statistical analysis.Moreover, it's a form of employee database that helps make training and professional development decisions. Strategic human management with this system delivers measurable benefits to the organization, such as,

·       automation of processes leading to improved productivity and quality of output.

·       competence growth as a result of a well-structured training program and sufficient opportunities for career advancement.

·       Documents can be accessed online (and printed out only if necessary), thus reducing paperwork and saving money on administrative overhead.

·       as reports and analyses are updated on a regular basis, making the best selections possible about employees.

·       establishing a reliable evaluation procedure and assisting upper management in creating comprehensive performance evaluations.


The Qualities of an Ideal HRIS

  • Customization - The HR system must be adaptable to your organization's growth and evolution.
  • Engagement tools — The selected software should fully engage employees, measure employee , satisfaction and foster a positive corporate culture.
  • Time tracking and payroll - The software must be able to track and log employee hours to make payroll processing simple.
  • Reporting and analytics — In-the-moment analytics are essential for business change.
  • Integrations with third-party software — Regardless of which HR management system you select, it must interact effectively with your company's other software.
  • The HR system you use should be user-friendly for both management and staff.
  • Price - The software must be reasonably priced and provide all of the functionality necessary to run your business properly.

The 05 Best Human Resource Management Systems of 2022 (Hirsch, 2022)  












conclusion

By automating administrative HR operations and increasing employee-HR linkages, an HRIS solution lets organizations focus on disseminating the company's values, building a strong company culture, and prioritizing employee needs. Using an HRIS would speed up onboarding. administration and paperwork. HRIS handles this so people management may incorporate core values into strategy and welcome new employees.


References

freshworks.com, n.d. Human Resources Information System (HRIS). [Online]
Available at: https://www.freshworks.com/
[Accessed 04 12 2022].

trustradius.com, 2019. What is HR Management Software?. [Online]
Available at: https://www.trustradius.com/buyer-blog/what-is-hr-management-software
[Accessed 4 12 2022].

Ghosh , P. (2021) What Is HRIS? System, Model, and Application |, What Is HRIS? System, Model, and Application | Spiceworks 1. Available at: https://www.spiceworks.com/hr/performance-management/articles/what-is-hris/ (Accessed: December 4, 2022).

Ankrah, E. and Sokro, E. (2012) “HUMAN RESOURCE INFORMATION SYSTEM AS A STRATEGIC TOOL IN HUMAN RESOURCE MANAGEMENT,” Problems of Management in the 21st Century, 5, pp. 6–7. doi: 10.33225/pmc/12.05.06.

Yasar, K. (2022) What is an HRIS (Human Resource Information System)?, HR Software. Available at: https://www.techtarget.com/searchhrsoftware/definition/HRIS (Accessed: December 4, 2022).

Mankin,  Nicole  (2022) What is the role of HRIS software in the strategic HRM? | Firmbee, Firmbee. Available at: https://firmbee.com/strategic-hrm (Accessed: December 4, 2022).

Hirsch, S. (2022) The 10 Best Human Resource Management Systems in 2022, Connecteam. Available at: https://connecteam.com/best-human-resource-management-systems/ (Accessed: December 4, 2022).

 

Comments

  1. Rusan SahthiDecember 3, 2022 at 8:28 PM

    Hi Sumith,

    HRIS is an invaluable tool for HR departments, allowing them to streamline processes and increase efficiency. It has the potential to improve the accuracy and speed of employee information management, and can be a great asset for businesses that want to better manage their human resources.

    ReplyDelete
    Replies
    1. sumith RupasingheDecember 6, 2022 at 3:23 PM

      Thank you for your valuable comment Rushan,
      HRIS also can boost staff productivity by improving process and autamating operation s.This frees up people to focus on more vital jobs and perform them well.

      Delete
  2. W.M Dananjaya Jayaweera BandaraDecember 8, 2022 at 10:17 PM

    HRIS enables HR specialists and managers to effectively manage complex information items and plan HR.

    ReplyDelete

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